General Information
Description and Document Purpose
This Privacy Policy outlines QuaDigi (hereinafter referred to as the "Company" or "Data Controller") adherence to relevant privacy regulations and procedures for handling the data provided by candidates for recruitment purposes, whether through Company’s website or gathered from other channels such as job search platforms, publicly accessible professional networking platforms (e.g.,LinkedIn), and others.
Terms and Definitions
Data Controller
The data controller determines the purposes for which and the means by which personal data is processed. In this case data controller is QuaDigi (company code 306067069, address Ukmerges st. 322-1, LT-12106 Vilnius, Republic ofLithuania, tel. No. + 370 5 2330974, e-mail: info@quadigi.com, also referred to as the "Company".
Data subject
Natural persons whose personal data is processed by the Company: employees, customers, partners and suppliers(current, potential, former) or visitors of the Company’s website.
Personal data
Any information about a natural person whose identity has been established or whose identity can be established(for example, name and surname, identification number, location data and internet identifier, or one or more of that natural person's physical, physiological, genetic, mental, economic, cultural or social identities symptoms).
Supervisory authority
State Data Protection Inspectorate (VDAI).
Responsibilities
All candidates (data subjects) are responsible for:
• Providing accurate personal data.
Company is responsible for:
• Processing personal data lawfully, fairly, and in a transparent manner.
Process Description
Personal data and their sources
Personal data processed by the Company:
• Name and surname;
• E-mail address and telephone number;
• Education and qualifications;
• Current and former workplaces;
• Subject characteristics;
• As well as other data provided when candidate intends to get a job at the Company; data received from job interviews at the time of appointment, and the employer's conclusion on suitability for the position.The sources of data acquisition are candidate’s resume (CV) and/or motivational letter, and other documents submitted during the application process (recommendations, etc.). The Company may also receive candidate’s data from legal entities providing job search, selection, and/or mediation services, e.g. from the Employment Service of the Republic of Lithuania, employment agencies, job search websites, and specialized career social networks, e.g. Linkedin.
The Company, having informed candidate in advance, may collect his/her personal data related to qualifications, professional abilities, and professional qualities from former employer. The Company collects the indicated data from the current or former employer only with candidate’s consent which is stored in Company’s internal system.
Mandatory submission of data and consequences of non-submission
The Company requests to provide only information directly related to candidates competence, qualifications, skills, professional and work experience, which can help better evaluate working qualities and career opportunities. It is not required to provide personal information that is not significant for the evaluation (political views, religion, nationality, address, social security code, health status, etc.). The Company does not collect and store such additional data.
Data about candidates health during the selection process will be collected and processed only on the basis established by law to assess work capacity and/or ability to work in occupational risk conditions.Health data will only be collected before a specific job offer is made.
Purposes and legal basis of data processing
The legal basis for processing personal data is candidates consent to process personal data, expressed by sending a resume (CV), motivation letter, or other documents to the Company, intending to be employed by the Company.
If the Company receives information about candidacy from legal entities providing job search, selection, and/or mediation services, e.g. from the Employment Service of the Republic of Lithuania, employment agencies, job search websites, specialized career social networks, e.g. Linkedin, it is considered that candidate have been provided with all the necessary information about the processing of his/her data and that he/she have given the consent to the processing of personal databy the relevant legal entity providing such services, which also includes the right to provide candidate’s data to potential employers (including the Company). The Company processes candidate’s data for the following purposes:
• To assess suitability for the position candidate is applying for and for employment;
• To offer to participate in other selections conducted by the Company for similar positions in the Company.
Candidate’s rights
Candidate have the right to demand:
• For the Company to acquaint candidate with his/her processed personal data, to inform him/her about his/hers personal data, from which sources they are obtained, for what purpose and how they are processed, and to whom they are provided;
• For the Company to correct incorrect, incomplete, inaccurate personal data about candidate and/or stop the processing of such personal data;
• For the Company to destroy illegally collected personal data or stop the processing of personal data.
Candidate have the right to object to his/her personal data being processed for direct marketing purposes, and have the right not to state the reasons for such objection. Candidate have the right to withdraw his/her consent to the processing of personal data at any time.In this case, his/hers personal data is destroyed immediately. Without the consent to the processing of personal data, the Company will not be able to present candidate with a job offer in the future.
Data retention period
Personal data processed for employee selection and recruitment, subject to candidates consent, are stored for no longer than 5 (five) years from the end of the selection for a specific position. In the absence of the consent for further processing of personal data, the data is stored no longer than 1 month from the end of the selection for a specific workplace. After these deadlines, data subjects data is destroyed.
Transfer of data to third parties
The Company can transfer candidate’s personal data for processing only to the following third parties:
• To state institutions or law enforcement agencies, if the data is required on a legal basis provided by law;
• Company-related Draeger Group companies operating inside and outside the EU/EEA, for purposes clearly defined in agreement, by implementing appropriate safeguards, which, among other things, enable the exercise of the data subject's rights and effective remedies for the data subject's rights.
Processing of requests and complaints
Candidate has the right to submit requests related to his/her rights specified in this policy, as well as demands and complaints regarding illegal processing of personal data or a possible violation of his/her rights, to the Company at Ukmerges st. 322-1, LT-12106, Vilnius, Republic of Lithuania, by e-mail compliance@quadigi.com. Candidate also has the right to submit complaints to the State Data Protection Inspectorate, L. Sapiegos str. 17, Vilnius. This privacy notice may be changed, supplemented and updated at the discretion of the Company.
